Loan Requests

Office of Collections Management

Arthur M. Sackler Gallery, Smithsonian Institution

Outgoing Loans

The Arthur M. Sackler Gallery lends collection objects to other institutions to promote understanding and appreciation of Asian art. All objects are loaned solely for public exhibition, research, and educational purposes.

The Arthur M. Sackler Gallery and the Freer Study Collection lend materials. The Freer Gallery of Art does not lend objects outside the museum. The Arthur M. Sackler Gallery and the Freer Study Collection may lend materials. All loans are managed by the Arthur M. Sackler Gallery. Sackler collection objects’ accession numbers begin with S; Freer Study Collection objects’ accession numbers begin with FSC.

Loan Requests

Loans are made in response to a written request from the borrower and are subject to a formal loan agreement.

Loan requests should be sent to the museum director a minimum of twelve (12) months before the opening date of the exhibition. Requests should include current facilities reports for all intended venues as well as a copy of the borrower’s insurance policy.

Loan Fee and Costs

The Arthur M. Sackler Gallery charges an administrative fee of US $500.00 per object for outgoing loans. In addition, the borrower will pay all associated costs for the loan, including shipping, crate construction, packing, and courier costs (see below). Costs of conservation, photography for condition reports, and mounts or framing may also be charged to the borrower. All packing and shipping arrangements must be approved by the Sackler Gallery in advance.


The Sackler Gallery requires a courier from its staff to travel with the objects and to oversee installation at the borrower’s museum. The borrower will be responsible for courier costs: flights (business class when traveling internationally with the objects) (otherwise economy class), lodging, per diem, and ground transportation expenses. The same shall be required at the close of the exhibition. Unless otherwise dictated by installation needs and/or transportation schedules, one night’s stay is required for US travel east of the Mississippi River, two nights’ stay is required for US travel west of the Mississippi River, and a minimum three nights’ stay is required for international travel.


Design plans for the exhibition, including a layout showing walls, doors, and windows, as well as installation requirements for objects loaned from the Sackler Gallery must be sent to the loan registrar for review at least four months before the exhibition opens. This will allow the Sackler Gallery staff to plan any required preparation.

Areas where the loan objects will be stored and/or displayed must maintain a constant temperature of 70º +/- 5ºF; 21ºC (>18º, <23º). Humidity must be maintained at 50%, +/- 5%. Specific climate requirements for individual objects are determined on a case-by-case basis and will be included in the loan agreement.


Three copies of the exhibition catalogue and any other material printed in association with the exhibition should be sent to the loan registrar.

Rights and Reproductions

Address all rights and reproduction requests to Jennifer Berry (telephone: 202.633.0532, fax: 202.312.2811,

An additional catalogue may be required by the terms of the reproduction agreement.

Registrar Contacts:

Rebecca Merritt

Danielle Hall Bennett
Head of Collections Management

Mailing address for Requests:

Chase F. Robinson, Dame Jillian Sackler Director Arthur M. Sackler Gallery and Freer Gallery of Art
Smithsonian Institution
Freer Gallery of Art and Arthur M. Sackler Gallery
PO Box 37012, MRC 707
Washington, DC 20013-7012